Rutgers University Jobs | Senior Academic Program Coordinator Job

Rutgers University
Location: New Brunswick, New Jersey
Category: Admin-Academic Advising
Posting Date: 03/27/2023
Application Deadline: Open until filled

Job Description

Position Details

Position Information

Recruitment/Posting Title	Senior Academic Program Coordinator
Job Category	Staff & Executive - Advising and Counseling
Department	RBS - Marketing
Overview
Posting Summary	Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Program Coordinator for the Master of Science in Digital Marketing (MSDM) program at Rutgers Business School. Reporting to the Program Director, the Program Coordinator will support the daily management, development, and growth of the fully online Master of Science in Digital Marketing (MSDM) program at Rutgers Business School. This position is responsible for and not limited to the following: Responsible for all aspects of student communication and serves as the initial point of contact for all prospective candidates, existing students, and stakeholders Develops and executes marketing and outreach plans to recruit new students Engages existing students, and maintains connections with alumni Support admissions for the MSDM program, which includes planning informational sessions, handling program inquiries, and ensuring the smooth onboarding of new students Data management, including maintaining program and student files completing expense reimbursement requests, and other activities related to the successful daily operations of the MSDM program
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	58867.000
Annual Mid Range Salary	73298.000
Annual Maximum Salary	87729.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a Bachelor’s Degree in a related field, or an equivalent combination of education and/or experience Requires up to two years relevant experience working in an administrative, sales, marketing, or customer service role. Excellent communication and interpersonal skills are required, as is computer literacy
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Demonstrated reliability, and detail-oriented, with good written and verbal communication skills Outstanding Internet research, social media proficiency, and computer literacy skills including proficiency in Microsoft Word, PowerPoint, and Excel. Demonstrated knowledge of program coordination and administration, record keeping, and data organization. Demonstrated ability to work in a fast-paced environment, and maintain sound judgment and a pleasant, helpful demeanor despite interruptions. Ability to prioritize and multi-task, while maintaining professionalism at all times. Must acquire the required knowledge to successfully perform the job responsibilities, and proactively investigate possible solutions when faced with uncertainty Basic knowledge of digital marketing, to both, develop outreach plans for MSDM program growth and to best assist MSDM students with course planning
Preferred Qualifications	Prefer a minimum of two years working in project management, program coordination, business administration, marketing, or customer service. Hands-on experience running digital marketing programs on behalf of a business or organization is desirable. Graphic design, video production, and event marketing experience would be helpful.
Equipment Utilized	Candidate must be PC-proficient and able to effectively use Microsoft Office Suite (especially Word, Excel, and PowerPoint). Candidate must be experienced using social media platforms as an individual, and familiarity with social media platforms for businesses is a plus. The role will require the use of a laptop, tools for internet research, Salesforce platform, Canvas learning management system, video conferencing platforms (e.g. Zoom, WebEx), Qualtrics, and internal Rutgers systems (e.g. Run4S, REGIS, WebREG, expense management system, and others)
Physical Demands and Work Environment	Occasional travel between RBS campuses and nearby offsite locations, as needed Ability to lift and move up to 50lbs and transport a reasonable level of materials to meetings and events Ability to set up small displays for an admissions event and move around freely within the settings of a trade show or admissions fair
Special Conditions

Posting Details

Posting Number	23ST0627
Posting Open Date	03/14/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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Senior Academic Program Coordinator

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