Position Summary :
The Graduate Division of Biomedical Sciences at Albert Einstein College of Medicine is a research intensive educational program which includes the PhD program, the combined degree MD-PhD program, the NIH funded Postbaccalaureate Research Education Program, summer undergraduate and high school research programs. This positon is responsible for high-level administration on matters of policy, compliance, curriculum, registration, and student academic records, is an integral part of the day-to-day registrar functions of the Graduate Division, and will serve as backup to the graduate registrar.
List of Responsibilities:
- Maintain academic records for graduate students
- Oversee and facilitate the registration process for all Graduate Division programs, including course add/drops and withdrawals; non-matric registration; lab research registration
- Monitor student status for enrollment compliance, grades and course evaluations
- Perform doctoral thesis defense review; coordinate mandatory thesis defense workshop
- Coordinate the NIH mandated courses on responsible conduct of research
- Responsible for various elements of the Qualifying Exam process
- Serve as administrative coordinator for several Graduate Division faculty committees
- Enter/maintain data in the student information system and other registrar systems; Run/process reports; test and implement new systems
- Work closely with the Graduate Registrar and Director of Systems and Reporting on the implementation of new software and systems
- Coordinate with the Associate Dean, Graduate Registrar, and course leaders in preparing the graduate course schedules; provide assistance to course leaders; maintain course information in the student information system
- Distribute class rosters to faculty
- Coordinate tutor/teaching assistants/proctors for graduate courses; process timesheets for payment
- Process requests for certification letters (enrollment status, degree verification, loan deferment), and transcripts from students, alumni and past attendees
- Perform online degree/attendance verification through the National Student Clearinghouse
- Attend professional meetings (local and national)
- Review/Prepare data tables for training grant application submissions
- Participate in preparations for the annual graduation commencement
- Collaborate with faculty, students, administrators, and deans on program related matters
- Perform other duties as assigned to support the functions of the Graduate Division
Experience and Educational Background :
- Bachelor’s degree required, along with at least three years of experience in an administrative position in higher education, with familiarity academic record keeping
- Proficiency and experience working with an integrated student information system (such as Banner)
- Knowledge of FERPA is extremely desirable
Skills and Competencies :
- Extensive computer skills: proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat
- Excellent interpersonal skills, strong organizational skills, experience providing good customer service, proficient written and oral communications skills, analytical and problem solving skills, high degree of accuracy, ability to manage multiple tasks
- Must demonstrate good judgement, initiative, attention to detail and ability to work independently as well as in a team
- Must be able to effectively track time and resources to prioritize own work assignments
- Must be willing to learn new systems, reporting tools, and simple to moderate programming techniques
- Must be able to maintain high level of discretion and confidentiality, effectively prioritize work and adjust to changing workloads and deadlines
Founded in 1955, Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. More than 1,800 full-time Faculty conduct research, teach, and deliver health care in every major biomedical specialty. The college has some 721 medical students, 178 Ph.D. students, 109 MD/Ph.D. students, and 265 postdoctoral fellows. More than 9,000 Einstein alumni are among the nation’s foremost clinicians, biomedical scientists and medical educators.
Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2020, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $197 million in peer-reviewed grants from the National Institutes of Health (NIH). This includes the funding for major research centers at Einstein in aging, intellectual development disorders, diabetes, cancer, clinical and translational research, liver disease and AIDS. Other areas of focus include developmental brain research, neuroscience, cardiac disease, and initiatives to reduce and eliminate ethnic and racial health disparities.
Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 11 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the academic medical center and University Hospital for the Albert Einstein College of Medicine, Montefiore is nationally recognized for clinical excellence, breaking new ground in research, training the next generation of healthcare leaders, and delivering science-driven, patient care.
We have also been recognized by Forbes as one of the country's best midsize employers in 2019. Forbes ranked Einstein in the top overall nationally among midsize employers. Einstein ranked 3rd within the education category in New York State and 9th nationally among all midsize education employers.
The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.