Salus University, founded as the Pennsylvania College of Optometry in 1919, today is a diversified, globally recognized professional academic center of learning that offers a wide range of degree programs in the professions of Optometry, Audiology, Physician Assistant, Public Health, Education and Rehabilitation for the Blind and Visually Impaired, Biomedicine, Occupational Therapy and Speech-Language Pathology. Salus operates four clinical facilities in the Philadelphia area that provide highly specialized vision, hearing and balance, and speech-language pathology services. The University has more than 1,100 students, including PhD candidates, and more than 12,500 alumni worldwide. For more information, please visit www.salus.edu.
Salus University is seeking a skill professional to fill the position of Didactic Educational Program Assistant for the Physicians Assistant program with the College of Health Sciences, Education, and Rehabilitation (CHER) at Salus University.
Primary Function: Reporting directly to the program director and under the operational guidance of the Director of Didactic Education, the didactic educational program assistant provides administrative and technical support to students, faculty and staff to ensure efficient and effective management of the didactic phase of the PA Program.
Principal Duties and Responsibilities:
- Represent the PA program, director and faculty in a professional and courteous manner with regard to all direct in-person, phone, electronic and written correspondences.
- Maintain effective and efficient daily operations, including managing departmental inquiries and correspondence, maintaining accurate files, assisting the Director of Didactic Education in the development and implementation of the Didactic year calendar, recording minutes for the didactic year meetings, preparing and distributing program materials for students and lecturers, and promoting and maintaining a professional and courteous relationship with principal, adjunct and instructional faculty, academic contractors, students, staff, and visitors.
- Create and maintain systems to assure efficient and orderly filing and retrieval of information essential to the operation of the program and the office of the Director.
- Perform word-processing and other computer assignments (Microsoft office, Microsoft Excel, Microsoft PowerPoint, Blackboard, Typhon, etc.) to aid in syllabi, handbook/policy and examination creation and revisions.
- Maintain and secure current student academic files.
- In a collaborative effort with the program director, record and organize data related to the didactic year in support of the program’s ongoing assessment process.
Didactic Year/Academic Learning Responsibilities:
- Serve as the primary contact for academic year students via e-mail, telephone, or personal contact and facilitate their access to online forms and completion of other academic year program requirements.
- In collaboration with the Director of Didactic Education, ensure that all course related information such as the didactic calendar, specific class schedules, the required book list, equipment lists, and other necessary materials are transmitted to the academic students in a timely fashion.
- Organize and maintain student records to include data collection (via Blackboard and Exam Master) related to student academic performance with diligent follow-up to the respective course director and student academic advisor.
- Collect student assignments for designated didactic year courses with distribution to core faculty for review and timely return of graded assignments to the students.
- Assist adjunct faculty in properly formatting PowerPoint presentations and posting them to the blackboard teaching platform and to the shared drive.
- Aid principal, part-time and adjunct faculty with exam administration, data entry, and statistical analysis so as to facilitate exam validation by the course directors
- Maintain attendance records, student course and lecturer evaluation data, and promptly report deficiencies to the academic advisor, Director of Didactic Education and/or the program director.
- Assist course directors in the development of physical examination groups, clinical problem-solving groups, and hospital history and physical experiential groups. In conjunction with the administrative assistant, ensure adequate classroom space is scheduled for each.
- Coordinate all student assignments and clinical sites for the pre-clinical experience and the developing family medicine and specialty sites (i.e. Jeanes Hospital, The Eye Institute, and The Pennsylvania Ear Institute, and Cheltenham Township Emergency Medical Services).
- Serve as the primary proctor for all computer-based examinations with the assistance of a faculty member.
- Assist the faculty with the collection and submission of student grades to the registrar.
- Monitor and provide document updates on the program’s shared drive (S Drive) to assure accuracy of syllabi, instructional faculty contact information, course lectures and assessment tools.
- Support the administrative assistant in the preparation of all orientation materials.
- Serves as liaison with the Technology and Library Services and Database Administrator to format tables of didactic lectures and classroom availability.
- Perform other related duties as assigned.
- Bachelor’s Degree preferred.
- Minimum two years’ experience in an administrative support role working with confidential records and/or information.
Skills and other requirements:
- Demonstrated proficiency in Microsoft Office including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft access. Familiarity with Blackboard desirable.
- Strong work ethic with independent, creative and self- starting characteristics.
- Superior organization, time management, and prioritization skills.
- Excellent interpersonal skills – highly service oriented; culturally sensitive; able to function as part of a tightly knit team, able to communicate effectively and professionally with students, faculty and staff.
- Ability to handle confidential information with discretion
Salary: $40,000-$50,000 based on experience
Salus University is an Equal Opportunity Employer. Women/Minorities/Vet/Disabled are encouraged to apply.
All qualified applicants will receive consideration for employment without regard to their race, color, national origin, sex, religion, veteran status, disability or other legally protected status.