Are you passionate about making a difference in the lives of graduate students? Do you thrive in a dynamic and innovative environment? Join our vibrant academic community as a Graduate Program Administrator Coordinator and become a key player in shaping the future of our graduate programs.

ABOUT US

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We are celebrating our 100-year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. We work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

Celebrating a Century: https://100.scripps.edu/

POSITION TITLE: Graduate Program Administrative Coordinator - California

POSITION SUMMARY:

Join our dynamic team at Scripps Research's Office of Graduate Studies (OGS) in La Jolla, California. As the Graduate Program Administrative Coordinator, you will play a vital role in providing administrative, operational, and financial support. You'll collaborate closely with graduate students, faculty, interns, and administrators to ensure smooth operations and drive innovation in our education programs.

RESPONSIBILITIES AND DUTIES

• Serve as primary contact for OGS, handling inquiries professionally via phone, email, and in-person interactions.
• Administer shared OGS voicemail and email accounts, responding to inquiries and forwarding messages appropriately.
• Manage Graduate Program calendar and room reservations.
• Process transcript requests and education certifications.
• Administer office and event supply orders, maintenance requests, and shipping and receiving.
• Assist in the scheduling process for students' thesis committee meetings and defenses.
• Assist in the accurate maintenance of student records and forms per OGS guidelines.
• Plan and execute education- and outreach-related events, collaborating with various staff members such as the International Services Office, student groups, and Career and Professional Development Office. Responsible for promoting events, ordering catering, providing on-site support and set-up, and arranging logistics for speakers and courses.
• Contribute to special projects and perform other assigned duties as needed.
• Details of established essential functions for this position will be addressed/discussed during the interview process.

POSITION REQUIREMENTS

• High school diploma or equivalent (GED); Bachelor's degree preferred.
• Minimum of five years related experience as an administrative assistant, preferably in an education or non-profit environment.
• Demonstrated expertise using Microsoft Office (Teams, Word, Excel, Outlook, PowerPoint) and Adobe Acrobat skills, as well as the ability to learn new programs and applications.
• Strong organizational, multitasking, problem-solving, interpersonal, verbal and written communication skills.
• Professional level typing skills (45 wpm).
• This is an on-campus position requiring 4 days per week working onsite from our La Jolla, California campus, with flexibility to work 1 day per week remotely from home.

COMPENSATION:

The expected hiring range for this position is $25.00 hourly to $32.00 hourly, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

COMPREHENSIVE BENEFITS INCLUDE

• Employer Contributed Retirement Plan - Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars).
• Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more.
• Access to Flexible Spending Accounts (Medical/Dependent Care).
• Competitive vacation and sick leave policies.
• Free, on-site parking.

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status. Underrepresented individuals are encouraged to apply.