Accountant - Department of Molecular Biomedical Sciences
Job Description
Posting Number
PG193420EPInternal Recruitment
NoWorking Title
Accountant - Department of Molecular Biomedical SciencesAnticipated Hiring Range
$62,100-$74,000 (Commensurate with Experience)Work Schedule
Monday-Friday 8am-5pmJob Location
Raleigh, NCDepartment
Dept Molecular Biomedical ScienceAbout the Department
The Department of Molecular Biomedical Sciences (MBS) is one of three departments in the College of Veterinary Medicine at North Carolina State University and consists of 40 – 45 faculty members who have a diversity of research, clinical, and teaching interests and responsibilities. The department is staffed, in addition to faculty, by: 8-15 research scholar postdoctoral fellows, 20 – 30 EHRA non-faculty employees, 15 – 20 adjunct faculty members, 12 – 18 residents and interns, 8 – 13 research and teaching technicians, numerous graduate students and temporary employees and 3 administrative personnel.
The Department of Molecular Biomedical Sciences trains Doctors of Veterinary Medicine, House Officers, graduate students, and postdoctoral fellows. Our faculty consists of recognized experts in the fields of cell biology and physiology, cancer biology, developmental biology, environmental science and toxicology, genomics, infectious diseases, neuroscience, nutrition, pharmacology, anesthesiology, radiology, and reproductive biology. Our goals are to advance veterinary medical science through innovative basic and applied research, and by mentoring and inspiring students, providing world-class clinical and diagnostic services, and offering the public the latest knowledge through innovative extension and engagement activities.
Our research faculty work in state-of-the-art research facilities. Our graduate students belong to any of a number of graduate programs offered at the university. In addition, faculty oversee the following clinical sections: anesthesia, clinical nutrition, pharmacology, and the radiology residency.
The Department of Molecular Biomedical Sciences trains Doctors of Veterinary Medicine, House Officers, graduate students, and postdoctoral fellows. Our faculty consists of recognized experts in the fields of cell biology and physiology, cancer biology, developmental biology, environmental science and toxicology, genomics, infectious diseases, neuroscience, nutrition, pharmacology, anesthesiology, radiology, and reproductive biology. Our goals are to advance veterinary medical science through innovative basic and applied research, and by mentoring and inspiring students, providing world-class clinical and diagnostic services, and offering the public the latest knowledge through innovative extension and engagement activities.
Our research faculty work in state-of-the-art research facilities. Our graduate students belong to any of a number of graduate programs offered at the university. In addition, faculty oversee the following clinical sections: anesthesia, clinical nutrition, pharmacology, and the radiology residency.
Essential Job Duties
The employee must prioritize customer service and recognize that “yes” should almost always be the answer. This position may include one direct report within a team of two. The employee must be knowledgeable about the accounting structure, analyze data independently, and resolve/deter problems. More specifically, the position is responsible for the financial management of funding from state appropriated accounts, sales and service accounts, discretionary accounts and grants (ledgers 2, 3, 5, 6, 7 and 9). The employee independently performs a variety of accounting and budget functions, processes financial transactions, and develops and maintains complex reports on the department’s operating budget. The employee must possess a thorough knowledge of, as well as an ability to interpret, University policies and procedures and federal statutes, plus monitor accounts for compliance and accuracy. The two Accounting Technician/ Accountant positions together administer and manage a total spending budget for the department of $20-$40M in annual expenditures.
Additionally we’re seeking a detail-oriented Accountant to:
- Department Allocations: Ensure that fiscal year allocations are deposited, including but not limited to: funds for EHRA and SHRA supported positions; operating budget; faculty research salary support; teaching support; research technician support; start up support.
- Monitor the daily activity of all departmental projects numbers.
- Analyze budget information and reconcile to the general ledger. Detect & investigate errors and correcting any discrepancies. Submit journal vouchers as needed to correct project coding and/or account coding. Download LAR monthly billing, review project numbers & edit as needed, send billing to each faculty member for approval.
- Maintain/update practice plan revenue spreadsheet – reconcile to the hospital report and quarterly deposit. Prepare monthly budget reports showing allocations/revenues, expenditures, and balance available for each faculty member and submit the report, via email, to the appropriate faculty member.
- Provide financial guidance/clarification, as needed & provide guidance to Faculty and Staff regarding procurement policies and procedures.
- Verify funding is available to cover travel costs prior to approving TA in system and advise traveler of travel policies/procedures, for example, personal travel time, car rental, meals, PCard use while in travel status.
- Run grant query to identify new awards, download supporting documents from RADAR, review to ensure the budget is correct in WRS.
- Notify Position 1 regarding Salary Distribution Changes (SDC) for PI & support staff paid effort. Notify other departments if they have faculty/staff with effort listed and/or if they have a segment associated with the award.
- Contract & Grant Accounts: monitor and review expenditures for appropriateness and ensure it is within guidelines for sponsor, state & federal laws.
- Project Modification Requests (PMR): process PMRs, including but not limited to: budget modifications, no cost extension, change in scope, pre-award cost, sub-award request, fund transfers for sub award for year 2 and forward, segment funding, equipment acquisition, close out.
- Grant Year End: assist faculty with grant year-end reporting information (calendar year personnel effort and anticipated balance).
- Serve as contact to faculty and staff within the department on policies, procedures and regulations.
- Provide guidance and training to department staff regarding finance policies and procedures and the processing of financial transactions
- Ensure effective internal controls and manage the reconciliation of finances and accounts.
- The ability to identify changing requirements and problems regarding management needs and other fiscal procedures, account structures or reports, and accounting systems.
- Manage financial documents such as invoices, journal vouchers, IDTs and MarketPlace orders in compliance with established accounting practices and University spending guidelines.
- Recognize, respond to and may correct unusual activity.
Minimum Education and Experience
Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
Communication Excellence:
Clear and concise verbal and written communication skills.
Strong interpersonal and active listening skills, and positive attitude
Exception attention to detail, handling multiple priorities simultaneously.
Accounting and Grants Mastery:
In-depth accounting knowledge, proficient in accounting principles and expenditure planning, including grant management expertise.
Knowledge of financial policies, research administration and compliance procedures, including funding agency requirements
Tech Savvy:
Proficient in PeopleSoft Financials or equivalent.
Strong Microsoft Office skills, especially in Excel for reporting and reconciliation.
Clear and concise verbal and written communication skills.
Strong interpersonal and active listening skills, and positive attitude
Exception attention to detail, handling multiple priorities simultaneously.
Accounting and Grants Mastery:
In-depth accounting knowledge, proficient in accounting principles and expenditure planning, including grant management expertise.
Knowledge of financial policies, research administration and compliance procedures, including funding agency requirements
Tech Savvy:
Proficient in PeopleSoft Financials or equivalent.
Strong Microsoft Office skills, especially in Excel for reporting and reconciliation.
Preferred Qualifications
- Knowledge of University’s policies and procedures.
- Considerable knowledge of Peoplesoft Financial system, WOLF Reports, Labor Reports, Payroll Distribution Reports, PINS, RADAR and the PMR system.
- Expert knowledge of PeopleSoft financials to effectively create reports, audit/reconcile projects, reconcile p-cards, and process financial transactions.
- Proficient skill using Excel to create reports for various purposes (i.e. allocation of budgets, projections, spending, etc.).combination of education/experience strongly desired.
- Knowledge of accounting principles and applications is strongly desired.
- Knowledge of university, state and federal procurement regulations is strongly desired.
Required License(s) or Certification(s)
NA
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
05/28/2024Anticipated Close Date
Open Until FilledSpecial Instructions to Applicants
Please include a resume, cover letter and contact information for three professional references.
Position Number
00043262Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventDepartment ID
194001 - Dept Molecular Biomedical ScieAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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