Administrative Aide- College of Pharmacy - 200000010X
Salary Range: $15.00 - $18.00/Hourly
SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of an assigned
supervisor, this position serves as subject-matter expert for the graduate
program and provides administrative, clerical, and bookkeeping support for
faculty, research staff, graduate students, postdoctoral fellows, and
department business managers within the College of Pharmacy.
AND RESPONSIBILITIES :
administrative support, i.e., assists with university policy guidelines,
maintains files, payables, inventory, and enters data into IRIS, orders
travel requests and processes travel expenses; prepares purchase
requisitions, asset numbers, and NCJs; and prepares internal transfers,
organizational memberships, conference registrations, and subscriptions.
and reconciles monthly ledgers for accounts.
invoices paid on department procurement card to include packing slips,
order forms, and invoices.
department procurement card and IRIS entry.
with equipment inventory, space surveys, self-assessment reports; and
creates correspondence with PharmD/PhD program graduate students.
budget information for salary distribution and insurance support.
office and lab supplies including computers, printers, and research
and enters invoices in IRIS for payment and prepares internal transfer
building maintenance issues, initiates work order repairs in Archibus, and
ensures repairs have been completed.
registration issues and provides banner and blackboard support.
graduate student seminar presentations and maintains proctoring schedule
for the PharmD program.
other related duties as assigned.
High School Diploma or GED (TRANSCRIPT
Three (3) years in an office
environment that includes procurement and financial activities; OR Associate's Degree, one (1) year of related
experience. (E xperience working in the UT System and with IRIS
and Blackboard systems preferred).
KNOWLEDGE, SKILLS, AND
to meet deadlines.
organizational, problem solving, and time management skills.
to work under pressure and with indirect supervision.
interpersonal skills to facilitate effective relationships with faculty,
staff, students, and constituents of the college.
to multi-task and meet short and long-range deadlines.
to initiate tasks and work independently of supervision.
computer skills, including knowledge of Word, Excel, Adobe.
written and oral communication skills enabling interactions with diverse
groups of faculty, staff, and students.
knowledge of procurement procedures as well as the financial procedures
to prioritize tasks and direct work of others.
Admin-College Of Pharmacy
Sep 9, 2020, 10:33:24 AM