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Administrative Aide- College of Pharmacy
University of Tennessee Health Science Center in the Memphis, Tennessee
 
 
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Date Posted 09/21/2020
Category
Admin-Other Administrative Positions
Employment Type FullTime
Application Deadline Open until filled
 
 
 
 
 

Administrative Aide- College of Pharmacy - 200000010X 



Description

 

Pay Grade: 36

Hiring Salary Range: $15.00 - $18.00/Hourly


 

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of an assigned supervisor, this position serves as subject-matter expert for the graduate program and provides administrative, clerical, and bookkeeping support for faculty, research staff, graduate students, postdoctoral fellows, and department business managers within the College of Pharmacy.


DUTIES AND RESPONSIBILITIES :

  • Provides administrative support, i.e., assists with university policy guidelines, maintains files, payables, inventory, and enters data into IRIS, orders supplies.
  • Prepares travel requests and processes travel expenses; prepares purchase requisitions, asset numbers, and NCJs; and prepares internal transfers, organizational memberships, conference registrations, and subscriptions.
  • Reviews and reconciles monthly ledgers for accounts.
  • Preparing invoices paid on department procurement card to include packing slips, order forms, and invoices.
  • Verifies department procurement card and IRIS entry.
  • Assists with equipment inventory, space surveys, self-assessment reports; and creates correspondence with PharmD/PhD program graduate students.
  • Maintains budget information for salary distribution and insurance support.
  • Orders office and lab supplies including computers, printers, and research equipment.
  • Prepares and enters invoices in IRIS for payment and prepares internal transfer vouchers.
  • Identifies building maintenance issues, initiates work order repairs in Archibus, and ensures repairs have been completed.
  • Resolves registration issues and provides banner and blackboard support.
  • Schedules graduate student seminar presentations and maintains proctoring schedule for the PharmD program.
  • Performs other related duties as assigned.

  •  



    Qualifications

     
    MINIMUM REQUIREMENTS:  
     

    EDUCATION: High School Diploma or GED (TRANSCRIPT REQUIRED)


     

    EXPERIENCE: Three (3) years in an office environment that includes procurement and financial activities; OR Associate's Degree, one (1) year of related experience. (E xperience working in the UT System and with IRIS and Blackboard systems preferred).


     

    KNOWLEDGE, SKILLS, AND ABILITIES:

    • Ability to meet deadlines.
    • Good organizational, problem solving, and time management skills.
    • Ability to work under pressure and with indirect supervision.
    • Excellent interpersonal skills to facilitate effective relationships with faculty, staff, students, and constituents of the college.
    • Ability to multi-task and meet short and long-range deadlines.
    • Ability to initiate tasks and work independently of supervision.
    • Strong computer skills, including knowledge of Word, Excel, Adobe.
    • Excellent written and oral communication skills enabling interactions with diverse groups of faculty, staff, and students.
    • Thorough knowledge of procurement procedures as well as the financial procedures for reconciliations.
    • Ability to prioritize tasks and direct work of others.

     


    Job
      Administrative Support 
    Primary Location
      US-Tennessee-Memphis 
    Organization
      Admin-College Of Pharmacy 
    Campus/Institute  Memphis 
    Schedule
      Full-time 
    Job Posting
      Sep 9, 2020, 10:33:24 AM 


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