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Under direct supervision, to provide a variety of routine office support to various college departments and offices, which may include reception, filing, record keeping, typing, and word processing, for short term and substitute purposes; and to perform related duties as assigned.  Office Assistant I (Temporary) is distinguished from other clerical positions by scope and depth of required duties, and by the duration of the appointment (under 90 days).  The 90 day period may be extended for additional periods by mutual agreement of the District and Unit.

You will only be notified of your status if a need to fill this temporary position arises.  

The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.

• Opens and distributes mail, prepares and processes outgoing mail.
• Photocopies, collates and assembles materials.
• Files and retrieves information and materials to/from established filing systems.
• Types correspondence, reports, and forms related to the functions of the organizational unit to which assigned, using a typewriter or word processor.
• Proofreads and checks typed and other materials for accuracy and completeness following clear guidelines, and for correct English usage including grammar, punctuation, and spelling.
• Maintains simple records and processes routine forms.
• Posts data which may require the use of routine arithmetic calculations.
• Acts as receptionist and receives and screens visitors and telephone calls, takes messages, and may make appointments.
• Provides straightforward factual information regarding College or unit activities and functions.
• Shelves stock office supplies and materials.
• May collect fees, issue receipts, and add sums of figures.
• May perform simple data entry and retrieval to/from an on-line computer system, following specific instructions.

       Knowledge of: 

• Basic office practices and procedures, including filing and the operation of standard office equipment. 
• Correct English usage, including spelling, grammar, and punctuation. 
• Keyboard layout and basic computer operations related to clerical tasks.

Skill in: 

• Developing and maintaining effective working relationships with those contacted in the course of the work. 
• Understanding and carrying out oral and written instructions. 
• Maintaining accurate records and files. 
• Making accurate arithmetic calculations. 
• Performing detailed clerical work accurately. 
• Typing accurately at a net rate of 40 words per minute form printed copy. 
• Maintaining attention to detail despite interruptions. 
• Communicating tactfully and effectively with the public. 
• Operating standard office equipment.

Ability to: 

• Learn processing, procedures and office support tasks related to the department to which assigned.

Physical Characteristics - The physical abilities involved in the performance of essential duties with or without reasonable accommodations are:

• Vision sufficient to read computer screens, and handwritten and printed documents. 
• Manual dexterity to operate computer keyboards, and manipulate papers. 
• Speech and hearing to obtain and relay information. 
• Bending, reaching and lifting up to 25 pounds to maintain supply stock and obtain or replace files and records. 
• This work is typically performed in an office setting but may involve limited exposure to elements in pickup up or delivering materials, and/or environmental exposures unique to a particular departmental setting, such as limited exposure to fumes associated with a particular process.

• Specified positions must possess a valid California driver’s license and have a satisfactory driving record; and/or be willing to work shifts.

• Equivalent to graduation from high school, with coursework or practical experience in typing.
• Demonstrated sensitivity to and understanding of the diverse academic and socio-economic, cultural, disability and ethnic backgrounds of community college students and staff.
• Community college experience preferred.